D2 - Sample Documents

No of Certificate

Each SC must have a unique number/code generated by the CB. It must include: - a short form of the certifier’s

name (e.g. CU, IMO) and - the license (or contract) number of the certified company. This license number

should be the same one that is used on TCs (box 2a) (and in IWG and TE public reporting systems)

Product categories

The product categories that the certified company can offer in compliance with the standard are to be named

using the following basic product category terms:

fibres, yarns, fabrics, garments (or clothing or wear), home textiles, health & hygiene textiles, accessories. To

further specify these basic categories the CB may use prefixes and terminology following the samples of the

excel table in annex 2. Where product categories/descriptions are missing the CB should submit a proposed

terminology (clear wording that is commonly used and understood by the industry) for the requested product

category/description to the concerned standard’s body (IWG and/or TE) for inclusion in the table.

It is optional to provide detailed information on each certified product individually in the annex to the SC. In

this case in the declaration the phrase “(and further specified in the annex)” is to be used.

Processing steps/activities

The processing steps/activities that are qualified under the scope of certification are to be named on page one

using the terminology as listed in the annex. Where processing steps are missing the CB should submit a proposed

terminology (clear wording that is commonly used and understood by the industry) for the requested

process to the concerned standard’s body (GOTS and/or TE) for inclusion in the table.

It is optional to provide detailed information on each individually certified product in the annex. In this case

in the declaration the phrase “(and further specified in the annex)” is to be used. If (some of) the processing

steps/activities are subcontracted under the scope of the certificate, these processing steps/activities should

be followed by the term “(subcontracted)” and it is mandatory to list the subcontractors in the annex to the SC.

End of validity of the SC The validity period must not exceed 16 months from the date of issue.

In line with GOTS and TE certification stipulations it is expected that re-certification will be done on basis of an

annual on-site inspection cycle.

Declarations at the bottom

Beside the prescribed wording for the declaration that the SC cannot be used as a transaction certificate and

that the issuing body can withdraw the SC before it expires the CB may decide to add an additional declaration

that references the certificate to stipulations of the contract with the licensee and/or clauses of the certifier’s

scope specific procedures.

In addition the applicable accreditation or licensing body and the certifier’s accreditation number need to be stated.

2nd Page (and further pages, if needed)